Privacy Policy for Vehicle Hub

Last Updated: July 3, 2026

Thank you for using Vehicle Hub ("we," "us," or "our"). This Privacy Policy explains how we collect, use, store, and protect information when you use our website and fleet management application at https://vehiclehub.app (the "Service").

By accessing or using the Service, you agree to this Privacy Policy. If you do not agree with the practices described here, please do not use the Service.

1. Information We Collect

1.1 Personal Data

We may collect the following personal information from account owners, administrators, staff, and drivers:

Name and contact details: We collect names, email addresses, phone numbers, company details, and related profile information so users can sign in, manage records, receive notifications, and communicate about their account.
Fleet and driver records: We collect information entered into the Service, such as vehicle, trailer, equipment, driver, licence, certification, maintenance, fuel, travel log, issue, reminder, and document records.
Uploaded files: We store files you upload, such as insurance, registration, licence, training, inspection, invoice, receipt, photo, and other supporting documents.
Billing information: If you purchase a paid plan, payment details are processed by our payment provider. We do not store full payment card numbers on our servers.

1.2 Non-Personal Data

We may collect technical and usage information such as IP address, browser type, device information, pages visited, feature usage, logs, cookies, and similar technologies. This helps us operate, secure, analyze, and improve the Service.

2. Purpose of Data Collection

We use collected information to provide and improve Vehicle Hub, including to:

- create and manage user accounts;
- store and organize fleet, driver, document, maintenance, issue, and reminder records;
- send login links, service notifications, support messages, and important account updates;
- process subscriptions and billing;
- troubleshoot, secure, and monitor the Service;
- comply with legal obligations and enforce our terms.

3. Data Sharing

We do not sell your personal information. We may share information only as needed with service providers that help us operate Vehicle Hub, such as hosting, storage, authentication, email, analytics, payment processing, and customer support providers. These providers are authorized to use information only as necessary to provide services to us.

We may also disclose information if required by law, to protect our rights or users, to investigate abuse or security issues, or as part of a business transfer such as a merger, acquisition, or sale of assets.

4. Data Retention

We retain information for as long as needed to provide the Service, maintain business records, comply with legal obligations, resolve disputes, and enforce agreements. Account data and uploaded documents may be deleted or exported according to available account controls or by contacting us.

5. Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

6. Children's Privacy

Vehicle Hub is intended for businesses and is not directed to children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has provided personal information to us, please contact us.

7. Your Choices

You may update certain account and company information within the Service. You may also contact us to request access, correction, deletion, or export of personal information, subject to legal, security, and operational limits.

8. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page, and we may notify users by email or in-app notice when changes are material.

9. Contact Information

If you have questions, concerns, or requests related to this Privacy Policy, contact us at:

Email: hello@vehiclehub.app

By using Vehicle Hub, you consent to this Privacy Policy.